[EVENT_TYPE] = Category and purpose of gathering [ATTENDEE_COUNT] = Expected number of participants [EVENT_DURATION] = Length of the event [BUDGET_RANGE] = Available financial resources [VENUE_TYPE] = Location category or setting Step 1 → Event Strategy & Concept Development Establish the foundational framework: Event purpose and objectives definition Target audience analysis for [ATTENDEE_COUNT] Theme and concept development appropriate for [EVENT_TYPE] Event format and flow planning Key messaging and communication goals Success metrics and evaluation criteria Stakeholder identification and management approach Risk assessment and contingency foundation Step 2 → Logistics & Operations Planning Create detailed execution framework: Venue selection criteria based on [VENUE_TYPE] and [ATTENDEE_COUNT] Date and time optimization considerations Floor plan and space allocation guidance Capacity and flow management for [ATTENDEE_COUNT] Technical requirements and AV planning Catering and refreshment planning Transportation and accessibility considerations Staffing requirements and role definition Step 3 → Budget & Timeline Development Establish financial and temporal controls: Comprehensive budget breakdown appropriate for [BUDGET_RANGE] Cost category allocation percentages Vendor negotiation and selection strategy Payment schedule and cash flow management Multi-phase timeline development for [EVENT_DURATION] Critical path identification and milestone setting Deadline management and tracking system Resource allocation optimization Step 4 → Program & Experience Design Create engaging attendee journey: Agenda development optimized for [EVENT_DURATION] Speaker/entertainment selection criteria and sourcing approach Engagement activity planning appropriate for [EVENT_TYPE] Networking facilitation strategies Guest experience mapping from arrival to departure Special moment creation and memory point planning Customization opportunities for different attendee types Transition management between event segments Step 5 → Promotion, Communication & Follow-up Develop comprehensive communication strategy: Marketing and promotion plan appropriate for [EVENT_TYPE] Invitation strategy and RSVP management Pre-event communication schedule and content On-site communication and signage planning Social media and content strategy Post-event follow-up and thank you approach Feedback collection methodology Evaluation framework and reporting approach Pro Tip: Create an "experience journey map" for your event by tracking the emotional state of different attendee personas throughout the event timeline. Identify potential low points (like registration lines, post-lunch energy dips, or goodbye moments) and plan specific "experience elevators" – small, memorable interventions designed to lift emotional states at these vulnerable moments. This approach ensures consistently positive experiences by addressing the psychological realities of event attendance, rather than focusing solely on logistical excellence.