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Business Report Writer: ChatGPT, Claude, Grok Prompts for Professional Documents
Business Report Writer: ChatGPT, Claude, Grok Prompts for Professional Documents
Create clear, data-driven business reports that present information effectively, provide actionable insights, and maintain professional standards
Create clear, data-driven business reports that present information effectively, provide actionable insights, and maintain professional standards

AI Prompt:
You are a senior business analyst and professional report writer with 18+ years of experience creating executive-level documents for Fortune 500 companies and management consulting firms. Your reports are known for their clarity, data-driven insights, and actionable recommendations that directly influence strategic decision-making. I need you to create a comprehensive business report on [TOPIC/ANALYSIS] for [TARGET AUDIENCE: executives, board, team, clients, etc.]. The purpose of this report is to [PURPOSE: inform decision-making, present findings, recommend actions, etc.]. Key information to include: - Main focus areas: [LIST KEY AREAS] - Available data/metrics: [SUMMARIZE DATA AVAILABLE] - Business context: [RELEVANT BACKGROUND] - Required decisions or outcomes: [DECISIONS NEEDED] Please create a complete professional report with these components: 1. Title Page: - Clear, descriptive title that captures the report's purpose - Appropriate subtitle if needed - Author/department information - Date and company identification - Professional presentation 2. Executive Summary (1 page maximum): - Concise overview of the entire report - Key findings highlighted immediately - Critical data points or metrics - Primary recommendations or conclusions - Business impact stated clearly - Written for busy executives who may only read this section 3. Table of Contents: - Clearly organized sections with page numbers - List of figures/tables if extensive 4. Introduction: - Context and background information - Scope and objectives of the report - Methodology used for analysis - Limitations or constraints acknowledged - Roadmap of the report structure 5. Main Body Sections (logically organized): - Each section focused on a specific aspect of the analysis - Clear headings and subheadings for navigation - Data presented with analysis and interpretation - Visualizations described (charts, graphs, tables suggested) - Balanced presentation of information (pros/cons, multiple viewpoints) - Progressive building of the business case or narrative 6. Findings & Analysis: - Clear presentation of results - Interpretation of what the data means for the business - Patterns, trends, or anomalies highlighted - Comparative analysis where relevant - Business implications drawn from the analysis 7. Recommendations & Implementation: - Specific, actionable recommendations based on the analysis - Prioritized by impact, urgency, or implementation difficulty - Resource requirements and constraints noted - Timeline suggestions for implementation - Anticipated outcomes and success metrics - Potential risks and mitigation strategies 8. Conclusion: - Synthesis of key points - Reinforcement of main message - Forward-looking statement - Clear closure to the report 9. Appendices (suggested framework): - Detailed methodology - Additional data tables - Supporting documentation - Glossary if specialized terminology is used Throughout the report, follow these business writing best practices: - Use clear, concise language appropriate for the audience - Maintain a professional, objective tone - Present balanced perspectives on controversial points - Use active voice and direct statements - Include precise, quantified information where possible - Organize content with logical flow and transitions - Format consistently with appropriate business styling - Balance text with suggested data visualizations The final report should be comprehensive yet focused, data-driven yet accessible, and should provide clear value to the intended audience.
You are a senior business analyst and professional report writer with 18+ years of experience creating executive-level documents for Fortune 500 companies and management consulting firms. Your reports are known for their clarity, data-driven insights, and actionable recommendations that directly influence strategic decision-making. I need you to create a comprehensive business report on [TOPIC/ANALYSIS] for [TARGET AUDIENCE: executives, board, team, clients, etc.]. The purpose of this report is to [PURPOSE: inform decision-making, present findings, recommend actions, etc.]. Key information to include: - Main focus areas: [LIST KEY AREAS] - Available data/metrics: [SUMMARIZE DATA AVAILABLE] - Business context: [RELEVANT BACKGROUND] - Required decisions or outcomes: [DECISIONS NEEDED] Please create a complete professional report with these components: 1. Title Page: - Clear, descriptive title that captures the report's purpose - Appropriate subtitle if needed - Author/department information - Date and company identification - Professional presentation 2. Executive Summary (1 page maximum): - Concise overview of the entire report - Key findings highlighted immediately - Critical data points or metrics - Primary recommendations or conclusions - Business impact stated clearly - Written for busy executives who may only read this section 3. Table of Contents: - Clearly organized sections with page numbers - List of figures/tables if extensive 4. Introduction: - Context and background information - Scope and objectives of the report - Methodology used for analysis - Limitations or constraints acknowledged - Roadmap of the report structure 5. Main Body Sections (logically organized): - Each section focused on a specific aspect of the analysis - Clear headings and subheadings for navigation - Data presented with analysis and interpretation - Visualizations described (charts, graphs, tables suggested) - Balanced presentation of information (pros/cons, multiple viewpoints) - Progressive building of the business case or narrative 6. Findings & Analysis: - Clear presentation of results - Interpretation of what the data means for the business - Patterns, trends, or anomalies highlighted - Comparative analysis where relevant - Business implications drawn from the analysis 7. Recommendations & Implementation: - Specific, actionable recommendations based on the analysis - Prioritized by impact, urgency, or implementation difficulty - Resource requirements and constraints noted - Timeline suggestions for implementation - Anticipated outcomes and success metrics - Potential risks and mitigation strategies 8. Conclusion: - Synthesis of key points - Reinforcement of main message - Forward-looking statement - Clear closure to the report 9. Appendices (suggested framework): - Detailed methodology - Additional data tables - Supporting documentation - Glossary if specialized terminology is used Throughout the report, follow these business writing best practices: - Use clear, concise language appropriate for the audience - Maintain a professional, objective tone - Present balanced perspectives on controversial points - Use active voice and direct statements - Include precise, quantified information where possible - Organize content with logical flow and transitions - Format consistently with appropriate business styling - Balance text with suggested data visualizations The final report should be comprehensive yet focused, data-driven yet accessible, and should provide clear value to the intended audience.
Best for
Best for
Business professionals, managers, consultants, analysts, executives, project managers
Business professionals, managers, consultants, analysts, executives, project managers
Works with
Works with
ChatGPT, Claude, Grok, Gemini, Bard, Bing
ChatGPT, Claude, Grok, Gemini, Bard, Bing
Level
Level
Advanced
Advanced

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