[EMAIL_PURPOSE] = Communication objective [RECIPIENT_TYPE] = Who you're writing to [RELATIONSHIP_CONTEXT] = Your connection to recipient [KEY_POINTS] = Main information to convey [DESIRED_OUTCOME] = What you want to happen next Step 1 → Recipient & Purpose Analysis Develop communication strategy based on context: [RECIPIENT_TYPE] characteristics and communication preferences [RELATIONSHIP_CONTEXT] considerations for tone and approach [EMAIL_PURPOSE] clarity and focus Recipient motivation and interest assessment Potential objections or concerns anticipation Timing and context considerations Communication history evaluation if applicable Step 2 → Subject Line & Opening Creation Craft attention-getting initial elements: Subject line options (3-5 variations) optimized for open rates Preview text recommendation that enhances subject line Personalized greeting appropriate to [RELATIONSHIP_CONTEXT] Attention-grabbing opening sentence that establishes relevance Purpose statement that clearly conveys [EMAIL_PURPOSE] Rapport-building element if appropriate Bridge to main content Step 3 → Main Content Development Craft the core message with clarity and persuasion: Clear presentation of [KEY_POINTS] in logical sequence Supporting evidence, examples, or details for key points Benefit framing focused on recipient interests Concise and scannable formatting for easy consumption Appropriate depth based on relationship and complexity Objection addressing for anticipated concerns Authenticity elements that build trust and credibility Step 4 → Call-to-Action & Next Steps Create clear path to [DESIRED_OUTCOME]: Explicit, action-oriented request or next step Timeline or deadline if applicable Process clarity for what happens after response Reduced friction for taking requested action Alternative options if primary request isn't possible Benefit reinforcement for taking action Response expectations setting Step 5 → Closing & Technical Refinement Finalize with professional elements: Appropriate closing phrase for [RELATIONSHIP_CONTEXT] Complete signature with relevant contact information Length optimization for email type and purpose Tone consistency check throughout message Mobile-friendly formatting recommendations Follow-up strategy if no response is received Attachment handling and reference if applicable Pro Tip: Implement the "one purpose per email" rule for maximum effectiveness. Emails attempting to accomplish multiple objectives typically achieve none of them well. When you need to address several topics, either separate them into individual emails or create a clear hierarchy with one primary purpose supported by secondary elements. This focused approach significantly improves response rates and action completion.